Emerald Intelligence, Inc. Privacy Policy

Last Updated: September 10, 2024

1. Introduction.

Emerald Intelligence, Inc. (“Emerald Intel” “we” or “us” respects your privacy and are committed to protecting your Personal Information (defined below). This Privacy Policy describes the types of Personal Information we collect and our practices for using, maintaining, sharing, and protecting it. It also describes the rights and choices you may have with respect to your Personal Information and how you may contact us about our privacy practices. By using our products and services, you consent to the collection, storage, use, and disclosure of your Personal Information as described in this Privacy Policy.  If you have any questions, please contact us using the information in the “Contact Us” section at the end of this policy.

This Privacy Policy applies to the Emerald Intel services accessible via www.emeraldintel.ai and any associated websites, products, services, mobile applications, or other websites or applications which we currently own, or in the future may own or control, to which this Privacy Policy is posted (collectively, “Services”).

When using our Services, you may choose to interact with features from third parties that operate independently from Emerald Intel, such as social media widgets and links to third-party websites. Emerald Intel has no control over and is not responsible for the privacy practices of such third parties. This Privacy Policy does not apply to the extent Emerald Intel does not own or control any linked websites or features you visit or use. We recommend that you familiarize yourself with the privacy practices of these third parties.

Emerald Intel’s Services are not intended for children under 16 years of age, and we do not knowingly collect Personal Information from children under 16. If you are under 16, do not use or provide any information on the Services, register, or make any purchases. If we learn we have collected or received Personal Information from a child under 16 without verification of parental consent, we will delete it. If you believe we might have any information from or about a child under 16, please contact us using the information in the “Contact Us” section at the end of this policy.

2. We collect various types of personal data depending on your interactions with us.

“Personal Information” means any information directly or indirectly relating to an identified or identifiable individual. Personal Information may not include de-identified or aggregate information, certain publicly available information, or information covered by other legal frameworks.

The Personal Information that Emerald Intel may collect includes:

  1. Biographic information, such as names;
  2. Contact information, such as addresses, telephone numbers, email addresses, and professional networking and social media platform contact information;
  3. Professional information, such as title, industry, professional and employment background, and profile;
  4. Demographic information, such as gender, date of birth, and age;
  5. Social Media information, such as Username, biography, and other information that you chose to publicly share on social media networks or if you choose to use that account to log in to our Services;
  6. Technical information, such as IP address, geolocation information, information about your browser and operating system, unique device or hardware IDs;
  7. Preferences and interests, such as contact preferences and preferred language;
  8. Credentials, such as usernames and passwords for Emerald Intel website accounts;
  9. Audio and visual information, including usage details, log-on activity and browsing information (e.g., search history, saved searches, cursor movements, scrolling activity, viewed business records, and other items that you download or view);
  10. Financial data, such as credit and debit card or bank account information relating to your purchases from Emerald Intel; and
  11. Other information you may provide to us.

Emerald Intel may collect Personal Information using the following methods:

  • Directly from you when you provide it to us, or to others through the Services. This includes information you enter into web forms or chatbots, information you provide in phone calls, video conferences, subscription agreements, and contracts or other content you submit to the Services.
  • Through your participation in conferences, research, focus groups, surveys, promotions, and contests, whether operated by us or our vendors or business partners.
  • From references or sources that you provide or are publicly available online or in other formats, such as brochures, business records, public records, or industry groups.
  • From third-party vendors including data analytics and email marketing service providers.
  • From researching public websites where permitted by the website Terms of Use. For example, this may include company websites, search engines, news websites, and social media platforms.
  • Automatically through tracking technologies (such as cookies, web beacons, or log files), including over time and across third-party websites or other online services.

Emerald Intel also collects information using:

  1. Your professional networking, customer relationship management, or social media platforms if you choose to link them;
  2. Email, email accounts, and contacts, if you choose to link them;
  3. Our website; or
  4. With your consent.

When you link your email accounts, professional networking, customer relationship management, or social media platforms, we may obtain information about your contacts, or related information. We may also collect information about your use of our products or services. We also collect information about you or your contacts from our service providers, partners, or other sources of publicly available information.

When you use the Services, we and third parties may use cookies, web beacons and other tracking technologies to collect information, including Personal Information, to help us target content to you on the Services or elsewhere. This information may be associated with other information or combined with information from other sources, including information these third parties might track about your online activities over time and across the Internet. Third parties use this information to provide interest-based advertising and retargeting on our behalf, which may include placing our advertisements on other websites you visit, including your social media accounts, or matching a cookie or device ID to your email address so we can send you promotional emails that may be of interest to you.

We may also include integrations or links to social media platforms such as Facebook, Twitter, Google, Instagram, and others. These features for the social media platforms may also use cookies or similar technologies. They may collect your information, such as your IP address, device and browser type, and the web page you visited. You may also wish to review the privacy policies for those social media platforms to learn how they treat your information. We may collect information about you from those platforms when you access our website using those platforms.

Our website may use Google Analytics and Google Tag Manager, which are web analytics services provided by Google LLC. These services use cookies to analyze your use of our website. The information collected by these cookies about your use of our website is transmitted to and stored on Google servers. Google uses this information to assess your use of our website and provides reports on data. This data may include how often you visit our website, what pages you view when you visit the website, and what other websites you have visited prior to visiting our website. Google may transfer this information to third parties, if required by law or if third parties process the information on behalf of Google.

We may also collect other identifying information we may obtain from you, as disclosed in other policies or notices.

You may choose not to provide us with your personal data. If you choose not to provide us with your personal data, we may be unable to provide you with all functional aspects of our products and services.

3. We use your personal data to provide our Services and for other purposes.

We may use your Personal Information for the following purposes:

  • Communicating with you.
  • Providing you with or otherwise facilitating the Services, or specific products or services requested through the Services.
  • Marketing, advertising or otherwise promoting products and services that may be of interest to you based on your profile
  • Authenticating use, detecting potential fraudulent use, and otherwise maintaining the security of the Services.
  • Developing, testing, improving, and demonstrating the Services.
  • Creating and maintaining a customer relationship management system, member directories, and invitation lists for Emerald Intel events.
  • Carrying out our legal and contractual obligations and enforcing our rights, including tax preparation, billing and payment processing.
  • Anonymizing and aggregating information for analytics and reporting.
  • Advertising, marketing, and selling the Services, including linking together or merging Personal Information with other Personal Information so that we may better understand your needs and inform you about our Services and those of our partners.
  • Administering, registering, or enrolling you in, or facilitating your participation in recreational, educational, or entertainment activities; surveys or questionnaires; promotions or sweepstakes, or any other services, events, or activities sponsored by us or third parties, or offered in connection with our Services.
  • Sending you prizes and gifts.
  • Short-term transient use, as defined in the California Consumer Privacy Act.
  • Training and quality assurance.
  • For any other purpose with your consent. 

Emerald Intel may also use your Personal Information in connection with our legal or compliance obligations. These obligations may include cooperating or complying with government or law enforcement investigations, litigation, discovery, regulatory requirements, corporate investigations, dispute resolution, collections, national security, public interest, or others.  We may share personal data with our attorneys, governmental entities, supervisory authorities, law enforcement agencies, or others as required or permitted by applicable law. Emerald Intel may share personal data as part of corporate transactions, such as mergers, acquisitions, or divestitures.  Emerald Intel may also share your personal data with its employees, contractors, service providers, and others.

Our service providers may include information technology providers, communications technology providers, email or marketing services providers, contact information verification services providers, consultants, auditors, attorneys, outsourcing services service providers, financial services providers, payment processing and billing service providers, customer service providers, or others.

If you are applying for a job at Emerald Intel, we may collect Personal Information from you, including application information, resumes, and employment records; information received from references; work eligibility and equal opportunity employment information (as required or permitted by applicable law); or other information.

We may use your Personal Information to consider your employment application. We may share your Personal Information relating to your application with our employees, affiliates, subsidiaries, and service providers, including recruiting service providers, hiring consultants and agencies, information and technology service providers, human resources information system providers, and others.

4. You may have a right to access, correct, or delete your personal data.

Depending on circumstances and applicable law, you may have the right to access, correct, object, or delete your Personal Information. You may contact us using the information in the “Contact Us” section at the end of this policy to access, correct, or delete your personal data. We may need to verify your identity and the applicability of the rights under the law to you before we grant your right to object, access, correct, or delete. Once we do, we will provide you with a copy of the personal data that you request access to as soon as practically possible. As permitted by applicable law, we may limit these rights. For example, we may limit them where they adversely affect other individuals’ personal data, trade secrets, or intellectual property, among other reasons. We will tell you the reasons for any denial of your request.

Depending on the circumstances and applicable law, you may also have the right to lodge a complaint with a local supervisory authority; the right to have Emerald Intel restrict the processing of your personal data; the right of portability of your personal data; or the right to withdraw any consent relating to the processing of your personal data. Your withdrawal of consent, if any, does not affect the lawfulness of processing based on consent before its withdrawal.

Unless otherwise required by applicable law, Emerald Intel does not remove company information or summaries from its directory.

You may opt out of any future emails from us at any time by using the unsubscribe links included in our email communications to you. You may also opt out of other communications from us by contacting us using the information in the “Contact Us” section below.

You may revoke access to your email, professional networking, customer relationship management, or social media platforms using the settings relating to those email service providers or platforms. Please refer to the help section of those email service providers or platforms for additional help.

5. We take precautions for the security and integrity of personal data.

Emerald Intel implements security safeguards to protect your Personal Information.

We take steps to secure Personal Information through administrative, technical and physical safeguards designed to protect against the risk of accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure, or use. For example, when collecting or transmitting confidential information, such as credit card numbers, Emerald Intel protects that information through encryption.  Unfortunately, we cannot guarantee the security of information transmitted through the Internet, and where we have given you (or where you have chosen) a password, you are responsible for keeping this password confidential.

6. Retention of Personal Information

Emerald Intel retains Personal Information for as long as reasonably required to comply with our legal obligations and in compliance with our data retention policies and procedures. We also retain your Personal Information for as long as reasonably required for our business purposes, including to provide our Services to our customers, to resolve disputes, to enforce our agreements, and for the safety, security, and reliability of our products and services.

7. We may have adequate protections for international transfers.

Emerald Intel is the data controller for the Personal Information collected on this website and through other means. Emerald Intel may store, access, or use your Personal Information in the United States or in any other country where Emerald Intel or its service providers do business or maintain facilities. Therefore, we may transfer personal data between different jurisdictions.

Where required to by its customers, Emerald Intel transfers Personal Information in compliance with the General Data Protection Regulation and other applicable law. For example, emerald Intel may use standard contractual clauses issued by the European Commission for data transfers to data controllers and data processors established outside of the European Union, European Economic Area, Switzerland, and the UK.

8. You may have rights under the California Consumer Privacy Act.

If you are a California resident, you may have rights under the California Consumer Privacy Act (CCPA). You may learn more about these rights in our [CCPA Policy]. You may also contact us using the information in the “Contact Us” section below to access, delete, or opt out of the sale of your Personal Information.

9. You may have rights under the General Data Protection Regulation

European Union Residents: We have appointed [IT Governance Europe Limited] to act as our EU Representative. If you wish to exercise your rights under the EU General Data Protection Regulation (GDPR), or have any queries in relation to your rights or privacy matters generally please email our Representative at [Insert Email and physical Address].   You may also contact us using the information in the “Contact Us” section below to access, correct, or delete your Personal Information.

United Kingdom Residents: We have appointed [GRCI Law Limited] to act as our UK Representative. If you wish to exercise your rights under the UK General Data Protection Regulation (GDPR), or have any queries in relation to your rights or privacy matters generally, please email our Representative at [Insert Email and physical address]. You may also contact us using the information in the “Contact Us” section below to access, correct, or delete your Personal Information.

10. Additional Notice to Canada residents.

We may use service providers located outside of Canada, including, without limitation, in the United States of America, to process Personal Information, and may transfer your Personal Information to such service providers for this purpose. When your Personal Information is processed outside of Canada, it will be subject to the laws of the countries where the information is processed and may be accessible to law enforcement and national security authorities of those countries in accordance with their laws.

You may contact us using the information in the “Contact Us” section below to obtain information about our policies and practices regarding the use of service providers located outside of Canada.

If you live in Canada, in addition to the other rights you may have hereunder, you may have the right to contact us using the information in the “Contact Us” section below to (1) request access to, review and to correct inaccuracies or omissions in your Personal Information; (2) withdraw consent for collection, use or disclosure of, or to request deletion of, your Personal Information (provided that, if you do so, we may no longer be able to provide services to you that rely on such Personal Information); (3) ask questions about our policies and practices, and to lodge complaints about our compliance with them with us or with regulatory authorities; and (4) for Quebec residents, request an electronic copy of the Personal Information you have provided to us in a structured and commonly used technological format.

11. We may update this privacy policy.

Emerald Intel may update this Privacy Policy from time to time as permitted by law. When we update these terms, we will post them on this page and change the “last updated” date on the policy. If we make material changes to our Privacy Policy, we will notify you either by a prominent notice on our website before the changes take effect or by emailing you about those changes. Where required by applicable law, we will revise this Privacy Policy if we change the purposes of the processing of your Personal Information.  Your continued use of our website after our notification means that you have accepted our updated Privacy Policy.

12. You may contact us.

If you have any questions or concerns about this Privacy Policy or any of your rights under it, you may contact us at:

Emerald Intelligence, Inc.
Attention: Privacy Officer
1 Bay Tree Lane
Bethesda, Maryland 20816
or by email at privacy@emeraldintel.ai